For individuals and businesses, document management increasingly involves the web, and storage solutions in SaaS mode. To facilitate administrative follow-up tasks for individuals and businesses, in 2011 La Poste launched an online service called “DIGIPOSTE”. This digital safe makes it possible to centralize and organize electronic documents (eg invoices, pay slips, supporting documents, scanned documents, etc.), to archive them, or to transmit them in a secure manner. A complete offer that allows users to easily manage their documents and save precious time on a daily basis. And companies to control their costs, while developing a new communication channel with their customers, suppliers or even their employees.
- What is La Poste's DIGIPOSTE service?
- The detailed functions of DIGIPOSTE for individuals
- Share access to documents
- DIGIPOSTE: the offer for companies
What is La Poste's DIGIPOSTE service?
for individuals
a "3 in one" solution to receive, archive and share documents
DIGIPOSTE allows individuals to centralize in a single secure online space (1 GB free), the documents of their choice, and more particularly sensitive / legal documents, which are subject to a retention period (invoices, bank statements, deeds notarized).
Via an electronic mailbox, they can also receive documents sent by the senders of their choice (their employer for their payslips, their bank for their account statements, their suppliers and operators for invoices) with the same value as a paper original.
DIGIPOSTE is therefore much more than a simple electronic safe!
A document management and sharing service for companies
DIGIPOSTE also allows companies:
- To manage all or part of their documentary flow electronically.
- Send documents in digital form to different recipients: employees (eg pay slip), customers or suppliers, with the same value as a paper original.
DIGISPOSTE therefore aims to simplify the communication of documents between the company and its various recipients.
The detailed functions of DIGIPOSTE for individuals
The DIGIPOSTE (1 GB Free) online document reception, storage, secure management and sharing service is organized around three main functions.
Receive and add documents online
- Access from any computer connected to the Internet,
- Choice and control of the documents received: the user decides on the issuers authorized to send him documents (bulletins, statements, supporting documents)
- Digitization and storage: DIGIPOSTE allows you to digitize all their administrative documents (identity documents, invoices, notarial acts) and centralize them in a single space.
Classify, manage and archive documents online
- Backup: payslips, bank statements, invoices are automatically saved in a secure digital safe.
- Alert system: the user can activate email alerts (eg: reminder) for each document stored if it has a deadline (eg: sending).
- Sorting system: the user can classify and organize his documents online. To find them quickly, it applies simple filters (by type of document, sender, date),
- Legal value: digital documents received from issuers retain their legal value (paper equivalent)
Share access to documents
- Sharing and right of access: the user defines a limited and secure access to the administrative contacts / third parties with whom he shares his documents.
Open a free DIGIPOSTE account and benefit from 1GB of free storage
DIGIPOSTE: the offer for companies
The functioning
DIGIPOSTE is aimed at companies of all sizes (SMEs and large companies). It allows them to send their employees, customers, service providers / suppliers the documents of their choice in digital form, with the same value as a paper original.
For example:
- Via DIGIPOSTE, a company will be able to manage its documentary flows: pay slips and all of the HR communication documents intended for its employees, invoices, account statements or any other bank document to its customers, etc.
The advantages of DIGIPOSTE for companies
- Cost control: “pay as you go” document pricing (the sender only pays what it sends and for the archiving space consumed)
- Digital complementarity and paper flow (if printing required) via a single operator: La Poste
- Simplification of the sending of digital documents thanks to a connector which connects directly to the publishing chain.
- Monitoring via an extranet: to manage DIGIPOSTE flows, monitor the number of subscribed recipients, sending and receiving documents.
Security and confidentiality
DIGIPOSTE relies on secure exchange technologies to guarantee the confidentiality of stored and shared digital flows.
- DIGIPOSTE guarantees the protection of the identity of the sender and the recipient, and the integrity of the message transmitted.
- Traceability of shipments to the personal space of subscribed recipients
- Confidentiality of exchanges with a high level of authentication
- Compliance with current standards: AFNOR NFZ42-013 (electronic archiving) and NFZ42-025 (Electronic Payroll Bulletin), ISO 15489 standard (archiving), FNTC-TA label (labeling of third-party archiving services), ...
Would you like to know more about DIGIPOSTE?: Contact La Poste
